Constitution

1. Name

a) The name of the group is the Vale Tourism Association Limited.

2. Aims & Objectives

On behalf of tourism service providers and associated businesses we will provide and facilitate:

• networking, workshop and lobbying opportunities for tourism providers and associated businesses within the Vale of Glamorgan.

• a platform for information and communication exchange on tourism related topics (via Love the Vale website and regular marketing e-shots and networking events)

• a communication exchange on industry related topics and a regular e newsletter update via “Love The Vale”.

3. Membership

a) Membership of the Vale Tourism Association Ltd is irrespective of race, nationality, ethnic or national origin, sex, sexual orientation, colour, disability, political or religious beliefs.

b) It is a condition of membership that all Members conduct themselves in a reasonable manner at meetings or in premises used by the Association. A Member may be suspended from the Association for failure to observe this or for any other conduct not in line with the aims of the Association. Any Member so suspended has the right to appeal to the following General Meeting, before expulsion from the Association.


4. Conduct of Business

a) The business of the Association will be conducted by a committee elected at the Annual General Meeting, which shall consist of a Chair, Vice Chair, Treasurer and Secretary and up to ten other Members.

b) The election or removal of officers or Committee Members may only be carried out by a General Meeting of the Association. The committee may temporarily fill any vacancy arising among the officers of the Association from its other Members until the next General Meeting of Members.
c) Any officer or Committee Member must declare any relevant personal interests. The Committee shall have the right to determine whether that member should withdraw, or be allowed to speak but not vote, or be allowed to speak and vote.

5. Committee Meetings

a) The Committee shall aim to meet on a regular basis. Committee meetings shall be open to any Member of the Association wishing to attend, who may speak but not vote.

6. General Meetings

a) There shall be an Annual General Meeting held each year at which the Committee will report on its work, present a statement of accounts and receive a financial report. The officers for the next year shall also be elected.

b) Proposals to be considered at the General Meeting must be submitted to the secretary in writing not less than seven days before the meeting.

c) These meetings are open to all Members of the Association to speak and vote, and the decisions of these meetings shall be binding on the Committee. All decisions shall be taken by a simple majority of members present and voting.

d) Notice shall be given to Members of not less than fourteen day’s notice of any General Meeting.

7. Special General Meeting

a) The Chair or Vice Chair in their absence must call a Special General Meeting at the request of a majority of the Committee, or on receipt of a written request by at least eight Members of the Association. The Chair must give at least seven days notice of the Special General Meeting to Members, which shall take place within twenty one days of the request.

8. Quorum

a) The quorum for Committee Meetings shall be five Committee Members. The quorum for all General Meetings shall be eight Committee Members.

9. Duties of the Officers

a) All the officers of the Association have a duty to further the aims of the Association.

b) The Chairperson shall conduct the Meetings of the Association. If the Chairperson is absent, the Vice Chair shall take over.

c) The Treasurer shall open a bank account, and keep proper accounts of income and expenditure and report on them as required by the Committee and General Meeting.

d) The Secretary is responsible for convening all Meetings and giving relevant notice to Members. The Secretary shall ensure that a proper record is kept of all meetings, and provide them as required by the Committee and General Meeting. The Secretary shall also keep a register of Members of the Association.

e) The Vice Chair takes responsibilities for all matters in the absence of the Chair.

10. Alterations to the Constitution

a) Any proposal to alter this constitution must be submitted to the Chair, not less than fourteen days before the Annual General Meeting at which it is to be discussed. Any alteration requires the approval of two-thirds of those present and voting at the meeting.

11. Dissolution

a) The Committee (or if a Committee no longer exists, a majority of the remaining members of the Association) can propose that the Association should be dissolved. They must give at least fourteen days notice to all Members of the meeting at which the matter shall be discussed. For the sole purpose of dissolution, a quorum need not apply, and the Association may be dissolved by a two-thirds majority of those present.

b) Any assets remaining after the Association has satisfied its liabilities shall be given to a local charity or voluntary group which is active in the area. The meeting shall decide which organisation the remaining assets shall be donated to.